Internship Email Examples and Samples in Word Format

Internships are a fantastic opportunity to get job experience, pick up new skills, and connect with experts in your field.

If you want to apply for an internship, a crucial early step is to email the company or group you want to work with.

Your email for the internship should look professional, be written nicely, and be made specifically for the internship you’re after.

Email For Internship Samples

1. The Inquiry Email Template

internship inquiry email template

Inquiry Email Template is a valuable tool for effective communication.

Follow these simple steps to download and use it effortlessly:

  • Click the download link below.
  • Save the template to your device.
  • Open the template
  • Customize it with your inquiry details.
  • Send the copy as an email to streamline your communication.
Internship Inquiry Email Template
Download Word Version

2. The Application Email Template

internship application email template

Follow these simple steps to download and use the template effortlessly:

  • Click the download link below.
  • Save the template to your device.
  • Open the template
  • Customize it with your inquiry details.
  • Send the copy as an email to streamline your communication.
Internship Application Email Template
Download Word version

3. The Follow-Up Email Template

Internship Follow-Up Email template

Follow these simple steps to download and use the template effortlessly:

  • Click the download link below.
  • Save the template to your device.
  • Open the template
  • Customize it with your inquiry details.
  • Send the copy as an email to streamline your communication.
Internship Follow-Up Email Template
Download in Word Version

Email Format for Internship Application

When sending an email application for an internship, it’s essential to maintain a professional and structured format. Below is a template for an internship application email:

Subject Line: Application for [Internship Position] – [Your Full Name]


Dear [Hiring Manager’s Name] (or “Dear Hiring Team” if you couldn’t find a specific name),


Begin by introducing yourself and clearly state the purpose of your email.

Mention where you found the internship posting (e.g., on the company’s website, a job board, or a referral).

Express your enthusiasm for the specific internship position and the company.


In this section, provide a brief overview of your qualifications, skills, and relevant experiences. Be concise and focus on the most pertinent information.

Explain why you are an ideal candidate for the internship and how your background aligns with the internship requirements.

Showcase your passion for the field or industry and your eagerness to learn and contribute.

If you’ve done prior research on the company, briefly mention something positive or unique about the organization that attracted you to apply.

Key Points to Include:

Highlight your relevant education, coursework, or academic achievements.

Mention any previous internships, part-time jobs, volunteer work, or extracurricular activities that are related to the internship position.

Emphasize any specific skills or software proficiency relevant to the internship.

Share any achievements or projects that demonstrate your capabilities.


Express gratitude for the recipient’s time and consideration.

Mention your desire for an opportunity to discuss your qualifications further in an interview.

Provide your contact information, including your phone number, LinkedIn profile (if applicable), and a professional email signature.

Email Signature:

Your Full Name

Phone Number

LinkedIn Profile (if available)

Any other relevant contact information


If required or requested in the job posting, attach your CV and any other supporting documents (e.g., cover letter, portfolio) to the email. Ensure that these files are named appropriately and in a widely accepted format (e.g., PDF).

Download: Free Internship CV Template

Closing Salutation:


[Your Full Name]


Subject Line: Application for Marketing Internship – Jane Smith

Dear Mr. Johnson,

I hope this email finds you well. I am writing to express my strong interest in the Marketing Internship position at ABC Company, which I came across on your website. Your company’s innovative marketing strategies and commitment to excellence have greatly impressed me, and I am eager to contribute my skills and enthusiasm to your team.

I am currently a junior majoring in Marketing at XYZ University, where I have excelled in relevant coursework, including market research and digital marketing. Additionally, I completed a summer internship with a local advertising agency, where I gained hands-on experience in social media management and campaign analysis. These experiences have equipped me with a solid foundation in marketing principles and practices.

I am particularly excited about the opportunity to work with ABC Company because of your cutting-edge approach to digital marketing, as showcased in your recent campaign for Product X. I am confident that my strong analytical skills and creative mindset would allow me to make a meaningful contribution to your team.

Thank you for considering my application. I would welcome the opportunity to discuss how my qualifications align with the needs of the Marketing Internship at ABC Company in more detail. Please find my resume attached for your reference.


Jane Smith

Tips For Writing a Winning Internship Email

Here are some tips for writing a winning internship email:

1. Do your research

Visit the company’s website and social media pages to learn about their mission, values, products or services, and recent news.

Read articles and blog posts about the company and its industry.

Talk to people who work at the company or who know something about it.

2. Address the hiring manager by name

Find the hiring manager’s name on the company’s website or LinkedIn.

If you can’t find the hiring manager’s name, you can address the email to “Dear Hiring Manager.”

3. Keep your email concise and to the point

Get to the point quickly in the first sentence of your email.

Highlight your most relevant skills and experience in a few sentences.

Keep your email under 250 words.

4. Proofread your email carefully before sending it

Ask a friend or family member to proofread your email before you send it.

Use grammar checker tools to catch any errors.

5. Use a professional email address

Avoid using nicknames or email addresses that are too casual.

Use your first and last name in your email address.

6. Personalize your email

Start by introducing yourself and explaining why you’re interested in the internship.

Highlight your relevant skills and experience, and explain how you could contribute to the company.

Share a personal story or anecdote that shows your passion for the internship and the company.

7. Be specific

Don’t just say that you’re interested in any internship opportunity. Instead, be specific about the role you’re applying for and why you’re a good fit.

Mention specific projects or initiatives that you’re interested in working on.

8. Be enthusiastic

Show the hiring manager that you’re excited about the internship and the company.

Use positive language and express your interest in the role.

9. Thank the hiring manager for their time and consideration

End your email by thanking the hiring manager for their time and consideration.

Express your interest in hearing from them soon.


Crafting effective internship emails is a skill that can significantly enhance your job search efforts. Whether you’re inquiring about opportunities, submitting an application, or following up on an existing one, these internship email examples and samples in Word format provide you with valuable templates and guidelines.

Remember to personalize each email to the specific internship and company you’re targeting, and don’t forget to attach your resume when necessary. With these tools at your disposal, you’ll be well on your way to securing the internship of your dreams.